Generate professional follow-up emails that get responses without being pushy or desperate
I need to write a follow-up email that gets a response without coming across as pushy or desperate. This is a follow-up for [FOLLOW_UP_TYPE:select:sales prospect,job interview,unpaid invoice,meeting request,networking connection,proposal sent,collaboration inquiry,customer check-in,event invitation,general inquiry]. Our previous interaction was about [PREVIOUS_INTERACTION] and it happened [TIME_SINCE_CONTACT:select:yesterday,2-3 days ago,1 week ago,2 weeks ago,1 month ago,more than a month ago]. This is follow-up number [FOLLOW_UP_NUMBER:select:1 - first follow-up,2 - second follow-up,3 or more - multiple attempts already]. My relationship with this person is [RELATIONSHIP:select:cold - never met,warm - met once or twice,established - ongoing relationship,former colleague or client]. The outcome I want from this email is [DESIRED_OUTCOME]. The tone should be [TONE:select:professional and formal,friendly but professional,casual and warm,urgent but respectful]. If there is any new information or value I can add to make this follow-up more relevant, it is: [NEW_VALUE_ADD?] Write a complete follow-up email including a subject line that references our previous conversation. Keep the email concise at [LENGTH:select:2-3 sentences,1 short paragraph,2 short paragraphs] and end with a clear but low-pressure call to action. The email should acknowledge their busy schedule while still moving toward my goal.
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Get Early AccessFollowing up is where most people drop the ball. You send one email, hear nothing, and assume the deal is dead. But 80% of sales require five follow-ups, and most reps stop after one. The same pattern applies to job applications, networking, and unpaid invoices.
You describe your [PREVIOUS_INTERACTION] and set your [DESIRED_OUTCOME], and the AI generates a follow-up email that adjusts persistence level to the situation. A first follow-up after a week sounds different from a third attempt after a month. The tone shifts from curious to direct without crossing into desperate.
The key is providing value in every follow-up. Every message should give the recipient a reason to respond beyond "just checking in." A new case study, a relevant article, or an updated timeline turns a forgettable ping into a useful message.
Need to craft the initial outreach first? Start with the Cold Email Opener Generator. Want a stronger subject line for your follow-up? The Email Subject Line Generator helps there. Open it in the Dock Editor to draft follow-ups and track which prospects you have contacted.
Copy this template into ChatGPT, Claude, Gemini, or the Dock Editor to get started.
Select your [FOLLOW_UP_TYPE] and describe the [PREVIOUS_INTERACTION]. Include specifics: 'discussed Q2 marketing budget on March 5th' helps the AI reference the right details. Set [TIME_SINCE_CONTACT] and [FOLLOW_UP_NUMBER] accurately.
Fill in [NEW_VALUE_ADD] with something useful: a relevant article, updated pricing, a case study, or a new development. If you have nothing new, the AI will reference the original conversation. But adding value always outperforms 'just checking in.'
Check that [TONE] and [LENGTH] match the relationship. A '2-3 sentences' follow-up to a warm contact feels different from a '2 short paragraphs' follow-up to a cold prospect. Keep it shorter than you think it needs to be.
Following up with prospects who went silent after a demo or proposal. Set [FOLLOW_UP_TYPE] to 'sales prospect' and add a relevant case study or ROI number in [NEW_VALUE_ADD]. Each follow-up should offer something new, not repeat the pitch.
Following up after interviews without seeming desperate. Set [FOLLOW_UP_TYPE] to 'job interview' and [TONE] to 'professional and formal.' Reference a specific conversation point from your interview to show genuine interest and recall.
Chasing unpaid invoices without burning bridges. Select 'unpaid invoice' and set [TONE] to 'urgent but respectful.' Include the invoice number and amount in [PREVIOUS_INTERACTION]. A professional payment reminder protects the relationship and your cash flow.
Keeping new connections warm after events. Set [FOLLOW_UP_TYPE] to 'networking connection' and add something useful in [NEW_VALUE_ADD], like an article related to what you discussed. Networking follow-ups that offer value get 3x more responses than generic ones.
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