---
title: "Professional Resignation Letter - AgentDock"
description: "Write a graceful resignation letter that maintains relationships and leaves a positive impression"
url: "https://agentdock.ai/prompt-library/business/email/resignation-letter"
docs_index: /llms.txt
---

# Professional Resignation Letter

Write a graceful resignation letter that maintains relationships and leaves a positive impression

Category: Email

## Prompt template

```
I need to write a professional resignation letter to formally notify my employer that I am leaving.

My current job title is [JOB_TITLE] and I work at [COMPANY_NAME].

I am addressing this to [RECIPIENT_NAME] who is my [RECIPIENT_ROLE:select:direct manager,HR manager,department head,CEO or executive,skip-level manager].

My last day of work will be [LAST_DAY].

The reason I am leaving: [REASON?] (I can choose to include this or keep it private)

Do I want to include the reason in the letter? [INCLUDE_REASON:select:yes include it briefly,no keep it private and generic,mention new opportunity without details]

Highlights or accomplishments I want to mention: [HIGHLIGHTS?]

My feelings about the experience: [EXPERIENCE:select:genuinely positive grateful for the opportunity,mixed but want to leave on good terms,neutral and professional,challenging but want to stay professional].

Whether I want to offer transition help: [OFFER_HELP:select:yes offer to help train replacement,yes offer to help with transition,keep it brief no specific offer,not applicable leaving immediately]

Write a professional resignation letter that clearly states my intention to resign and last day, expresses appropriate gratitude, and maintains a positive relationship. The tone should be [TONE:select:warm and grateful,professional and courteous,brief and to the point]. Keep it concise and avoid over-explaining my reasons for leaving. This letter may go in my personnel file so keep it professional.
```

## Variables

- Job Title (text, required)
- Company Name (text, required)
- Recipient Name (text, required)
- Recipient Role (select, required) — options: direct manager, HR manager, department head, CEO or executive, skip-level manager
- Last Day (text, required)
- Reason (text, optional)
- Include Reason (select, required) — options: yes include it briefly, no keep it private and generic, mention new opportunity without details
- Highlights (text, optional)
- Experience (select, required) — options: genuinely positive grateful for the opportunity, mixed but want to leave on good terms, neutral and professional, challenging but want to stay professional
- Offer Help (select, required) — options: yes offer to help train replacement, yes offer to help with transition, keep it brief no specific offer, not applicable leaving immediately
- Tone (select, required) — options: warm and grateful, professional and courteous, brief and to the point

Tags: email, resignation, career, professional, workplace, letter

Open in the editor: https://agentdock.ai/prompt-library/business/email/resignation-letter