Adjust the tone of your email to match your audience and purpose while preserving your message
I have an email draft that needs its tone adjusted to better fit my audience and situation. Here is my current email draft: [EMAIL_DRAFT] The current tone feels [CURRENT_TONE:select:too formal or stiff,too casual or informal,too aggressive or harsh,too passive or weak,too long-winded,too vague or unclear,emotionally charged]. I want the tone to become [TARGET_TONE:select:professional and polished,warm and friendly,direct and assertive,diplomatic and careful,casual and conversational,urgent but respectful,confident and authoritative]. I am sending this to [RECIPIENT_RELATIONSHIP:select:my manager or executive,a colleague at my level,a direct report,a client or customer,a vendor or partner,someone I do not know well,a large group]. The context is [CONTEXT?] (such as delivering feedback, making a request, addressing a problem, etc.) Rewrite my email to match the target tone while keeping my core message and all key information intact. Preserve any specific details, names, dates, or action items. Make sure the email still sounds like me, just with an adjusted tone. Provide a refined subject line if the original could be improved to match the new tone.
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Get Early AccessYou know what you want to say, but the way you said it does not land right. Maybe your email sounds too aggressive for a client, too casual for your boss, or too passive for a situation that needs directness. Rewriting from scratch wastes time when the content is fine and only the delivery needs adjusting.
The Email Tone Refiner takes your existing [EMAIL_DRAFT] and reshapes it to match any professional situation. You select your [TARGET_TONE] and specify the [RECIPIENT_RELATIONSHIP]. The output preserves every detail, name, date, and action item from your original while adjusting the voice to fit your audience.
This is especially useful for sensitive situations where the wrong tone can escalate a conflict or undermine your message. Open the refined version in Dock Editor to compare it side by side with your original draft. If you are starting an email from scratch instead, try the Complaint Response Writer or the Apology Email Writer.
Enter your full [EMAIL_DRAFT] exactly as written. Include everything: greeting, body, closing, and any specific details or requests.
Select the [CURRENT_TONE] issue. Is your draft too formal, too aggressive, too passive, or emotionally charged? Being honest here produces better results.
Select the [TARGET_TONE] you want and the [RECIPIENT_RELATIONSHIP] so the refiner calibrates formality and directness appropriately.
Optionally describe the [CONTEXT] of your situation. Knowing whether you are delivering feedback, making a request, or addressing a problem helps fine-tune the output.
You wrote honest feedback but it reads too harsh on screen. You need to soften the delivery without diluting the message or removing accountability.
You are responding to a frustrating situation and your first draft is too emotional. You need the tone dialed back to diplomatic while keeping your points clear.
Your draft is fine for a colleague but too casual for a VP or C-level recipient. You need the same message adjusted to match the audience.
Your email content is accurate but the tone feels off because of phrasing choices. You want the message polished to sound natural and confident.
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