---
title: "Event Planning Coordinator - AgentDock"
description: "Plan any event from start to finish with timelines, checklists, and vendor coordination"
url: "https://agentdock.ai/prompt-library/lifestyle/productivity/event-planner"
docs_index: /llms.txt
---

# Event Planning Coordinator

Plan any event from start to finish with timelines, checklists, and vendor coordination

Category: Productivity

## Prompt template

```
I need help planning an event and want to make sure nothing falls through the cracks.

The event type is [EVENT_TYPE:select:wedding,birthday party,baby shower,graduation party,holiday gathering,corporate event,reunion,fundraiser,dinner party,retirement party].

The event date is [EVENT_DATE] and I have [TIME_TO_PLAN:select:less than 2 weeks,2-4 weeks,1-2 months,3-6 months,more than 6 months] to plan.

Expected number of guests: [GUEST_COUNT:select:intimate 10-20,small 20-50,medium 50-100,large 100 plus].

The venue is [VENUE:select:my home,rented venue,restaurant,outdoor location,still deciding].

My budget is [BUDGET].

Theme or vision for the event: [THEME?]

Services I need to arrange: [SERVICES?] (such as catering, decorations, entertainment, photography, etc.)

My biggest planning concern: [CONCERN:select:staying within budget,coordinating all the details,making it special and memorable,managing guest logistics,doing it all myself].

Create a comprehensive event planning guide with a reverse timeline of tasks leading up to the event, a detailed checklist organized by category, budget allocation suggestions, vendor questions to ask, day-of timeline and logistics, backup plans for common issues, and delegation suggestions if I have help. Make sure nothing important gets forgotten.
```

## Variables

- Event Type (select, required) — options: wedding, birthday party, baby shower, graduation party, holiday gathering, corporate event, reunion, fundraiser, dinner party, retirement party
- Event Date (text, required)
- Time To Plan (select, required) — options: less than 2 weeks, 2-4 weeks, 1-2 months, 3-6 months, more than 6 months
- Guest Count (select, required) — options: intimate 10-20, small 20-50, medium 50-100, large 100 plus
- Venue (select, required) — options: my home, rented venue, restaurant, outdoor location, still deciding
- Budget (text, required)
- Theme (text, optional)
- Services (text, optional)
- Concern (select, required) — options: staying within budget, coordinating all the details, making it special and memorable, managing guest logistics, doing it all myself

Tags: lifestyle, events, planning, party, coordination, organization

Open in the editor: https://agentdock.ai/prompt-library/lifestyle/productivity/event-planner