Transform meeting notes into clear, actionable recap emails that keep everyone aligned
I need to write a recap email summarizing a meeting and its outcomes. The meeting was about [MEETING_TOPIC]. The attendees were [ATTENDEES]. The meeting type was [MEETING_TYPE:select:project status update,brainstorming session,decision-making meeting,kickoff meeting,client call,team sync,one-on-one,all-hands or department meeting,interview debrief,vendor or partner meeting]. Here are my rough notes from the meeting: [MEETING_NOTES] The key decisions made were: [DECISIONS?] The action items are: [ACTION_ITEMS?] The open questions or items for follow-up are: [OPEN_ITEMS?] The next steps or next meeting date: [NEXT_STEPS?] Write a clear, well-organized meeting recap email. Include a subject line that captures the meeting purpose. Structure the recap with the key discussion points, decisions made, action items with owners and due dates if mentioned, and next steps. Keep the tone [TONE:select:professional and formal,friendly but professional,concise and to the point]. Make sure anyone who missed the meeting could understand what happened and what they need to do.
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Get Early AccessMeetings without recaps are meetings that never happened. Within 24 hours, attendees forget half of what was discussed. Within a week, they remember the vibe but not the decisions. A clear recap email locks in agreements, assigns ownership, and prevents the "I thought we decided the opposite" conversations.
You paste your [MEETING_NOTES] (rough is fine), specify the [MEETING_TOPIC], and list the [ATTENDEES]. The AI organizes the chaos into a structured email with key discussion points, decisions, action items with deadlines, and next steps. Anyone who missed the meeting can read it and know exactly what happened.
Works for any meeting type, from a quick team sync to a client call to an all-hands. A brainstorming session recap highlights ideas generated while a decision meeting recap highlights what was decided and who owns what.
Planning the next meeting? Use the Meeting Invitation Email to set it up. Need a formal agenda beforehand? Try the Meeting Agenda Creator. Draft it in the Dock Editor to clean up your notes and share the recap.
Copy this template into ChatGPT, Claude, Gemini, or the Dock Editor to get started.
Drop your raw [MEETING_NOTES] into the field. They do not need to be polished. Bullet points, sentence fragments, and shorthand all work. The AI structures them into readable sections. Include who said what if attribution matters.
List [DECISIONS] made during the meeting. For [ACTION_ITEMS], include the owner and deadline if discussed. These two fields are the most important part of any recap. Everything else is context.
Check that the AI captured the decisions correctly and did not infer conclusions that were not reached. Verify [OPEN_ITEMS] includes unresolved questions. Send within 24 hours while memory is fresh.
Documenting sprint reviews, standups, and stakeholder meetings. Include [ACTION_ITEMS] with clear owners and deadlines. A consistent recap format across meetings builds a searchable project history.
Summarizing client calls so internal teams know the latest. Set [MEETING_TYPE] to 'client call' and include [NEXT_STEPS] with client commitments. Shared recaps prevent the 'what did the client actually agree to?' confusion.
Turning leadership meetings into actionable summaries for the broader team. Focus on [DECISIONS] and strategic direction rather than discussion details. Set [TONE] to 'concise and to the point.' Executives value brevity.
Keeping distributed team members aligned when not everyone can attend live. Detailed recaps are essential for async teams. Include [OPEN_ITEMS] so absent members can contribute to unresolved questions asynchronously.
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