Create a focused, productive meeting agenda that respects everyone's time and drives results
I need to create a meeting agenda that keeps everyone focused and makes the time worthwhile. The purpose of this meeting is [MEETING_PURPOSE]. The meeting type is [MEETING_TYPE:select:team status update or standup,project planning or kickoff,brainstorming or ideation,decision making,problem solving,one-on-one,client or stakeholder meeting,all-hands or town hall,retrospective or review]. The meeting will be [DURATION:select:15 minutes,30 minutes,45 minutes,1 hour,90 minutes,2 hours or longer] with [ATTENDEES:select:2-3 people,4-6 people,7-10 people,more than 10 people]. The main topics or issues to cover are: [TOPICS] Decisions that need to be made or outcomes I need: [DECISIONS_NEEDED?] Any pre-work or preparation attendees should do beforehand: [PREWORK?] Create a complete meeting agenda with time allocations for each item. Start with the most important items in case we run short on time. Include clear owners for each agenda item. Add discussion questions to guide the conversation. End with time for action items and next steps. Make the agenda something I can send to attendees ahead of time. If the meeting seems too packed for the time available, tell me what to cut or move to a follow-up.
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Get Early AccessMost meetings fail before they start. No agenda, no clear purpose, no time limits. People show up, talk past each other for an hour, and leave without decisions. Then someone schedules a follow-up meeting to cover what should have been resolved the first time.
The Meeting Agenda Creator builds structured agendas with time allocations, discussion owners, and guided questions for each topic. You provide the [MEETING_PURPOSE] and [TOPICS], and get back an agenda you can send to attendees ahead of time.
The prompt prioritizes your most important items first, because meetings almost always run over. If your agenda is too packed for the available time, it tells you what to cut or defer. That honesty alone saves more time than most productivity tools.
Running a meeting to review a case study with your team? Build the agenda around the discussion questions the AI generates. Need to present findings afterward? Use the presentation outline builder to structure your follow-up. Create your next agenda in the Dock Editor and send it to your team before anyone has a chance to wonder what the meeting is about.
Replace [MEETING_PURPOSE] with a single clear sentence about what this meeting should accomplish. Select [MEETING_TYPE], [DURATION], and [ATTENDEES]. A 30-minute standup needs a different structure than a 2-hour planning session.
In [TOPICS], write out everything you want to cover. Be specific: "Review Q1 pipeline numbers and assign follow-ups" works better than "sales update." The AI allocates time proportionally based on complexity.
Fill in [DECISIONS_NEEDED] with outcomes that require a group vote or sign-off. Separating decisions from discussions keeps the meeting focused. The AI places decision items in dedicated time blocks.
If attendees need to prepare, describe it in [PREWORK]. "Review the attached sales report" or "Bring three ideas for the product name" tells people what to do before they show up. The AI includes pre-work instructions in the sendable agenda.
Share the agenda at least 24 hours before the meeting. This gives people time to prepare and flag missing topics. A good agenda prevents the "can we also discuss..." derailment that eats meeting time.
Build weekly standup agendas that keep updates under 15 minutes. The time allocation feature prevents any one person from dominating the discussion.
Create kickoff and planning agendas that cover scope, timeline, roles, and risks in a single session. Set [MEETING_TYPE] to "project planning or kickoff" for a structure that misses nothing.
Structure board meetings and leadership reviews with decision-focused agendas. Use [DECISIONS_NEEDED] to ensure every strategic discussion ends with a clear outcome and owner.
Build agendas for virtual meetings where attention spans are shorter. The time allocations and discussion questions keep remote participants engaged and prevent the meeting from drifting.
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