Transform generic email templates into personalized messages that feel authentic and increase response rates
I have an email template that I want to personalize for a specific recipient so it feels genuine rather than mass-produced. Here is my base email template or draft: [EMAIL_TEMPLATE] Here is what I know about the recipient. Their name is [RECIPIENT_NAME] and they work as [RECIPIENT_ROLE] at [RECIPIENT_COMPANY]. Additional details I can share about them include: [RECIPIENT_DETAILS] (such as recent news, shared connections, their interests, projects they worked on, or anything else relevant) The purpose of this email is [EMAIL_PURPOSE:select:job application,sales outreach,networking request,thank you note,partnership proposal,informational interview request,introduction,event invitation,feedback request,reconnecting after time apart]. I want this level of personalization: [PERSONALIZATION_LEVEL:select:light touch - just add their name and one personal reference,moderate - weave in 2-3 personalized details throughout,deep personalization - heavily customize the entire message to their situation]. The tone should remain [TONE:select:professional and formal,friendly but professional,casual and warm,enthusiastic and energetic]. Please personalize this email by naturally weaving the recipient details into my template. Make every personalized element feel organic rather than obviously inserted. Keep my core message and call-to-action intact. If my template contains any placeholder text in brackets like [NAME] or [COMPANY], replace those with the appropriate personalized content as well. Give me the complete personalized email ready to copy and send.
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Get Early AccessMass emails feel like mass emails. Even well-written templates lose their impact when the recipient can tell it went to 500 other people. The fix is not writing every email from scratch. It is personalizing the template so each version feels like it was written for one person.
You paste your [EMAIL_TEMPLATE], provide details about the recipient ([RECIPIENT_NAME], [RECIPIENT_ROLE], [RECIPIENT_COMPANY], and [RECIPIENT_DETAILS]), and include your own [NAME] and [COMPANY]. The AI weaves those details into your template naturally, not as obvious mail-merge insertions but as organic references that show genuine awareness.
Works for sales outreach, job applications, networking, and relationship building. The key is [RECIPIENT_DETAILS]: the more specific context you provide (a recent article they wrote, a project they launched, a mutual connection), the more natural the personalization feels.
Need to create the initial template? Start with the Cold Email Opener Generator for outreach or the Thank You Email Writer for relationship emails. Want to fine-tune the tone after personalizing? The Email Tone Refiner adjusts the register. Try it in the Dock Editor to personalize multiple versions of the same template.
Copy this template into ChatGPT, Claude, Gemini, or the Dock Editor to get started.
Drop your existing [EMAIL_TEMPLATE] into the field. It can be a polished template or a rough draft. The AI preserves your core message and call-to-action while weaving in personal details.
Fill in [RECIPIENT_NAME], [RECIPIENT_ROLE], and [RECIPIENT_COMPANY]. The critical field is [RECIPIENT_DETAILS]: paste 2-3 specific things you know about them. A LinkedIn post they wrote, a company milestone, or a mutual connection. Specifics make personalization believable.
Choose [PERSONALIZATION_LEVEL]. 'Light touch' adds a name and one reference. 'Deep personalization' rewrites sections around their situation. Review to make sure personalized elements flow naturally and do not feel inserted.
Personalizing outreach templates at scale without spending 30 minutes per email. Set [PERSONALIZATION_LEVEL] to 'moderate' for prospecting and 'deep' for enterprise accounts. Personalized emails get 2-3x higher response rates than generic templates.
Customizing cover letter emails for each company. Set [EMAIL_PURPOSE] to 'job application' and include company-specific details in [RECIPIENT_DETAILS]. Hiring managers spot generic applications instantly. Even light personalization stands out.
Turning a networking template into messages that feel one-to-one. Reference the specific conversation or event where you met in [RECIPIENT_DETAILS]. Set [PERSONALIZATION_LEVEL] to 'moderate' to feel genuine without over-investing in casual connections.
Personalizing donor outreach and sponsorship requests. Include details about the recipient's giving history or public interests in [RECIPIENT_DETAILS]. Set [TONE] to 'warm' for individual donors and 'professional' for corporate sponsors.
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