Write professional emails and notes to teachers, administrators, and school staff
I need to write a message to someone at my child's school and want it to be clear and professional. The recipient is [RECIPIENT:select:my child's teacher,the school principal,school counselor,special education coordinator,school nurse,front office staff,coach or activity leader]. The purpose of my message is [PURPOSE:select:requesting information,reporting an absence,discussing academic concerns,addressing a behavioral issue,requesting accommodations,scheduling a meeting,thanking or appreciating,raising a concern or complaint,following up on a previous conversation]. My child's name is [CHILD_NAME] and they are in [GRADE_LEVEL]. Here is the situation or what I need to communicate: [SITUATION_DETAILS] The outcome I am hoping for: [DESIRED_OUTCOME?] Any relevant background the recipient should know: [BACKGROUND?] The tone should be [TONE:select:friendly and collaborative,professional and formal,concerned but respectful,appreciative and warm,direct and solution-focused]. Write a clear and professional email or note that communicates my message effectively, maintains a positive relationship with the school, and makes it easy for the recipient to understand what I need and respond appropriately. Include a subject line if it is an email.
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Get Early AccessWriting an email to your child's teacher should not take 45 minutes and three drafts. You know what you want to say, but finding the right tone between "concerned parent" and "demanding parent" is tricky. This prompt writes clear, professional messages to anyone at your child's school: teachers, principals, counselors, nurses, or coaches.
Tell the prompt who you are writing to, provide [SITUATION_DETAILS], and pick a tone. Include [CHILD_NAME] and [GRADE_LEVEL] for context. The output is a ready-to-send email with a subject line, proper greeting, clear body, and a closing that invites response. It keeps the message concise and solution-focused, which is what school staff respond to best.
The prompt handles everything from routine absence reports to sensitive conversations about behavioral concerns or accommodation requests. It maintains a positive relationship tone even when raising complaints. Run it through ChatGPT, Claude, Gemini, or draft your message in the Dock Editor where you can refine the wording before sending. For getting organized before the school year starts, the Back-to-School Planner builds a complete preparation timeline. If you need to advocate for accommodations, the Learning Support Guide helps frame IEP and 504 conversations.
Paste it into ChatGPT, Claude, Gemini, or the Dock Editor to get started.
Choose [RECIPIENT] (teacher, principal, counselor, etc.) and [PURPOSE] (reporting an absence, discussing concerns, requesting accommodations). These two fields shape the entire message structure and level of formality.
Fill in [CHILD_NAME] and [GRADE_LEVEL]. Describe the situation in [SITUATION_DETAILS] using your own words. Write what you would tell a friend: "My daughter keeps coming home saying she has no one to sit with at lunch." The prompt turns that into professional language.
Tell the prompt what you want to happen in [DESIRED_OUTCOME]: a meeting, a schedule change, acknowledgment of the issue. Add [BACKGROUND] if there is history. Pick [TONE] to control the message feel.
The output is ready to send but benefits from a personal touch. Add a specific detail the AI could not know, like referencing a previous conversation. Adjust any language that does not sound like you.
Select "requesting accommodations" for [PURPOSE] and describe your child's needs. The message references the proper framework (IEP, 504 plan) and uses language that school systems recognize and respond to.
Set [PURPOSE] to "raising a concern or complaint" and [TONE] to "concerned but respectful." The email documents the situation clearly, requests specific action, and establishes a paper trail without escalating unnecessarily.
Describe the situation in whatever words come naturally. The prompt restructures it into clear, professional English. The output uses standard school communication conventions that staff expect and understand.
Select "following up on a previous conversation" and summarize what was discussed in [BACKGROUND]. The email confirms agreed-upon action items and next steps, creating a written record of the conversation.
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