Craft clear internal announcements that inform, engage, and drive action across your organization
I need to write an internal announcement email to share news or information with my team or organization. The announcement is about [ANNOUNCEMENT_TOPIC]. The type of announcement is [ANNOUNCEMENT_TYPE:select:new hire or team member,promotion or role change,departure or farewell,policy change,company news or milestone,event or meeting,process or tool change,organizational restructure,benefits or perks update,recognition or achievement]. The audience is [AUDIENCE:select:my immediate team,my department,the entire company,leadership team,specific group or stakeholders]. Key details to include: [KEY_DETAILS] When this takes effect or relevant dates: [DATES?] What action if any people need to take: [ACTION_REQUIRED?] Who to contact for questions: [CONTACT?] The sentiment around this news is [SENTIMENT:select:exciting and positive,neutral informational,sensitive needs careful handling,urgent important attention needed]. Write a clear and engaging internal announcement email with an appropriate subject line. Lead with the key news, provide necessary context and details, include any required actions, and close appropriately for the tone. Make it [TONE:select:upbeat and celebratory,professional and straightforward,empathetic and thoughtful,urgent and clear]. Keep it scannable and easy to digest while including all essential information.
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Get Early AccessInternal announcements set the tone for how your team receives news. A poorly written one creates confusion, unnecessary anxiety, or apathy. A well-structured one gets people aligned and ready to act.
You describe your [ANNOUNCEMENT_TOPIC] and fill in the [KEY_DETAILS], and the AI structures the message so the key news leads, context follows, and next steps are unmissable. It adjusts for the nature of the announcement: a new hire gets celebrated, a policy change gets explained carefully, and a restructure gets handled with empathy.
Works for any audience size, from your immediate team to the entire company. A department sync about a process change needs a different register than a company-wide celebration of a milestone.
Need to schedule a meeting to discuss the announcement? Use the Meeting Invitation Email to get everyone in a room. Writing a recap after? The Meeting Recap Email Writer turns your notes into a clear summary. Open it in the Dock Editor to draft and polish before sending.
Copy this template into ChatGPT, Claude, Gemini, or the Dock Editor to get started.
Describe your [ANNOUNCEMENT_TOPIC] and select the [ANNOUNCEMENT_TYPE]. Be thorough in [KEY_DETAILS]: who is affected, what is changing, and why. Missing details generate follow-up questions that your announcement should have answered.
Match [SENTIMENT] to the reality. Marking a layoff as 'exciting and positive' produces the wrong message. Set [AUDIENCE] correctly so the AI calibrates formality and detail level. Leadership updates need less context than company-wide ones.
Fill in [DATES], [ACTION_REQUIRED], and [CONTACT] for questions. Review the draft for anything sensitive the AI may have phrased too casually. Strip any corporate jargon the AI added.
Announcing new hires, departures, promotions, and policy changes. Set [ANNOUNCEMENT_TYPE] to match and [SENTIMENT] to 'sensitive needs careful handling' for departures. A well-crafted internal announcement prevents hallway rumors.
Communicating process changes and tool migrations to your direct team. Set [AUDIENCE] to 'my immediate team' and keep [TONE] collaborative. Include specific [ACTION_REQUIRED] so people know exactly what to do differently starting [DATES].
Sharing company milestones, strategic shifts, and organizational updates. Set [AUDIENCE] to 'the entire company' and [TONE] to 'upbeat and celebratory' for wins or 'empathetic and thoughtful' for difficult news. Executive communications shape culture.
Announcing project kickoffs, phase completions, and timeline changes. Include [KEY_DETAILS] about deliverables and deadlines. Set [ACTION_REQUIRED] to outline what each stakeholder needs to do next. Clear project announcements prevent scope confusion.
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