Transform raw meeting information into structured, professional notes with clear action items, decisions, and follow-ups that keep everyone aligned
I just finished a meeting and need you to create professional, structured meeting notes that I can share with all attendees and stakeholders. The meeting type was [MEETING_TYPE:select:Team Standup,Project Kickoff,Status Update,Brainstorming Session,Decision Meeting,One-on-One,Client Call,Sprint Planning,Retrospective,All-Hands,Board Meeting,Training Session,Interview Debrief]. The attendees were [ATTENDEES]. Here are the main topics we discussed: [TOPICS_DISCUSSED]. These are the decisions that were made during the meeting: [DECISIONS_MADE]. Additional context or notes to include: [ADDITIONAL_CONTEXT?] Create structured meeting notes with these sections: 1. Meeting header with the type, date as today's date, and a clean list of attendees 2. A two-sentence executive summary capturing the meeting's purpose and main outcome 3. Discussion summary organized by topic, with key points as bullets under each topic heading 4. Decisions made as a numbered list, each decision stated clearly and unambiguously so anyone reading knows exactly what was agreed 5. Action items in a table format with four columns: Owner, Task, Deadline, and Priority. Extract every commitment or next step mentioned and assign it to a specific person. Format each task as a clear directive like "Review proposal and provide feedback" not vague phrases like "Look into proposal." If no deadline was mentioned, suggest a reasonable one based on the task type 6. Next steps section noting any follow-up meetings, pending items requiring input from absent stakeholders, or open questions that need resolution before the next meeting Write in a professional but conversational tone. Use active voice and be specific. Bold the owner names and deadlines in the action items table so they stand out at a glance. Every bullet point should convey useful information, not filler. The notes should be scannable so someone can find their action items or key decisions in under ten seconds.
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Get Early AccessGood meetings produce clear decisions and accountable next steps. Bad meetings produce confusion and wasted time. The difference is almost always documentation. When meeting notes are structured and shared quickly, everyone leaves with the same understanding of what happened, what was decided, and who owns what.
This Meeting Notes Template turns your raw discussion into organized, shareable documentation. You enter the [ATTENDEES], [TOPICS_DISCUSSED], and [DECISIONS_MADE], then select your meeting type. The generator produces professional notes with an executive summary, discussion points organized by topic, a decision log, and an action items table with owners, deadlines, and priorities.
Whether you run daily standups, project kickoffs, client calls, or board meetings, the template adapts to your format. Pair it with the One on One Meeting Template for structured 1:1 agendas, or use the Performance Review Template when meeting notes feed into formal evaluations. Open the prompt in the Dock Editor to create your meeting notes and make every meeting count.
Choose the [MEETING_TYPE] from options like team standup, project kickoff, status update, client call, sprint planning, or retrospective. The format adapts to each type.
Enter [ATTENDEES] who participated. These names appear in the header and are used to assign ownership of action items throughout the notes.
Enter [TOPICS_DISCUSSED] covering the main subjects, debates, updates, or presentations. Include enough detail for the generator to organize by theme.
List [DECISIONS_MADE] during the meeting. Each decision becomes a numbered item stated clearly enough that anyone reading knows exactly what was agreed.
Review the formatted notes including the executive summary, discussion points, decision log, and action items table. Share with attendees and stakeholders within the hour.
Document status updates, sprint planning, and retrospectives with consistent formatting. Action items with owners and deadlines replace vague commitments and reduce follow-up chasing.
Turn standup meetings and team syncs into shareable records. Structured notes ensure remote team members and absent stakeholders stay aligned without scheduling additional catch-up calls.
Produce board meeting and leadership meeting documentation quickly. The executive summary and decision log format meets the standards expected for senior leadership communications.
Create professional client call summaries that demonstrate attentiveness and accountability. Sharing structured notes with clients after every call builds trust and reduces misunderstandings.
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