Generate a comprehensive checklist for any event to ensure nothing is forgotten
I need a detailed checklist for an upcoming event so nothing falls through the cracks. The event is [EVENT_DESCRIPTION]. The date is [DATE] and I have [TIME_UNTIL:select:less than a week,1-2 weeks,3-4 weeks,1-2 months,more than 2 months] to prepare. The scale is [SCALE:select:small and intimate,medium sized,large event,very large or professional level]. I am [ROLE:select:the main or only planner,part of a planning team,hiring vendors to handle most of it,a mix of DIY and vendors]. Key vendors or helpers involved: [VENDORS?] Specific elements I know I need to include: [ELEMENTS?] My biggest worry about this event: [CONCERNS?] Create a comprehensive checklist organized by timeline, from now until the day of the event. Break it into categories like venue, catering, decorations, entertainment, communications, and logistics. Include often-forgotten details that catch people off guard. Add checkpoints for confirming bookings and following up with vendors. Include a separate day-before and day-of checklist with times. Note items that have dependencies so I know what order to tackle things. Flag decisions that need to be made by certain dates. Include a post-event wrap-up checklist if applicable.
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Get Early AccessEvents fail in the details. The venue is booked, the food is ordered, but nobody thought about parking, the AV setup, or who is picking up the cake. An event checklist solves this by catching every task, from the obvious to the easily forgotten, and organizing them into a timeline you can actually follow.
It generates a comprehensive checklist tailored to your specific [EVENT_DESCRIPTION]. Tell it the [SCALE] of your event and how much [TIME_UNTIL] you have to prepare. It creates a reverse timeline with tasks organized by category: venue, catering, decorations, entertainment, communications, and logistics. Each task gets a deadline and dependency notes so you know what order to tackle things.
The day-of checklist alone is worth the effort. It breaks your event day into timed blocks so you are not scrambling at the last minute. Paste your event details into the Dock Editor and build your checklist. For full event coordination with budget planning and vendor management, check the event planning coordinator prompt.
Paste this template into ChatGPT, Claude, Gemini, or the Dock Editor to get started.
Write a clear [EVENT_DESCRIPTION] with enough detail for the AI to understand scope. "Company holiday party for 80 people with dinner, awards ceremony, and dancing" is much better than "party."
Enter [DATE] and select [TIME_UNTIL] so the AI calibrates urgency. An event 2 months away gets a leisurely weekly breakdown. An event next week gets a daily action list.
Fill in [VENDORS], [ELEMENTS], and [CONCERNS] to get a checklist that covers your actual situation. Mentioning "outdoor venue with no backup for rain" triggers weather contingency tasks.
Print it or save it in your editor. Check off tasks as you complete them. The dependency notes tell you which items must happen before others.
Planning your first big event feels overwhelming. This checklist gives you a professional-level task list so nothing gets forgotten, even if you have never done this before.
Work events have extra requirements like AV equipment, executive approvals, and vendor contracts. Set [SCALE] to professional level for a business-grade checklist.
Bridesmaids, groomsmen, and family members helping with wedding events can use this for showers, rehearsal dinners, and bachelor or bachelorette parties.
Fundraisers, school events, and community gatherings have unique logistics like permits, volunteer coordination, and donation tracking.
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