Plan any event from start to finish with timelines, checklists, and vendor coordination
I need help planning an event and want to make sure nothing falls through the cracks. The event type is [EVENT_TYPE:select:wedding,birthday party,baby shower,graduation party,holiday gathering,corporate event,reunion,fundraiser,dinner party,retirement party]. The event date is [EVENT_DATE] and I have [TIME_TO_PLAN:select:less than 2 weeks,2-4 weeks,1-2 months,3-6 months,more than 6 months] to plan. Expected number of guests: [GUEST_COUNT:select:intimate 10-20,small 20-50,medium 50-100,large 100 plus]. The venue is [VENUE:select:my home,rented venue,restaurant,outdoor location,still deciding]. My budget is [BUDGET]. Theme or vision for the event: [THEME?] Services I need to arrange: [SERVICES?] (such as catering, decorations, entertainment, photography, etc.) My biggest planning concern: [CONCERN:select:staying within budget,coordinating all the details,making it special and memorable,managing guest logistics,doing it all myself]. Create a comprehensive event planning guide with a reverse timeline of tasks leading up to the event, a detailed checklist organized by category, budget allocation suggestions, vendor questions to ask, day-of timeline and logistics, backup plans for common issues, and delegation suggestions if I have help. Make sure nothing important gets forgotten.
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Get Early AccessPlanning an event means juggling a dozen moving parts at once: guest list, venue, catering, decorations, entertainment, and a budget that somehow needs to cover all of it. Most people either over-plan and stress themselves out or wing it and forget something important.
It coordinates the whole process. Give it your [EVENT_TYPE], [GUEST_COUNT], [BUDGET], and vision. It produces a reverse timeline of tasks, a budget allocation breakdown, vendor questions to ask, a day-of schedule, and backup plans for common problems. It even suggests what to delegate so you are not doing everything yourself.
The reverse timeline is especially useful. Starting from your event date and working backward, it tells you exactly what needs to happen each week. No more guessing whether you should book the caterer or send invitations first. Open it in the Dock Editor and plan your event from start to finish. For a task-focused checklist approach, the event checklist creator is a good complement.
Paste this template into ChatGPT, Claude, Gemini, or the Dock Editor to get started.
Choose [EVENT_TYPE], enter [EVENT_DATE], and select [TIME_TO_PLAN]. These three fields determine the entire structure of your plan. A wedding with 6 months lead time gets a very different plan than a dinner party in 2 weeks.
Set [GUEST_COUNT] and enter your [BUDGET] as a specific number. The AI divides your budget across categories like food, venue, decorations, and entertainment with percentage recommendations.
Describe your [THEME] and select [CONCERN]. A "rustic outdoor fall wedding" generates very different vendor and decoration suggestions than a "modern minimalist dinner party."
The reverse timeline tells you what to do each week. Start with the furthest-out tasks first. Check items off as you go and adjust the plan as details solidify.
Set [CONCERN] to "staying within budget" and the AI prioritizes cost-saving strategies. It shows where to splurge and where to cut without guests noticing the difference.
Doing it all yourself? The plan includes delegation suggestions for tasks friends and family can handle, plus a realistic solo-planner timeline.
Never planned a big gathering? The structured approach takes the guesswork out. Follow the steps in order and you will look like you have done this a hundred times.
Annual holiday events benefit from a repeatable plan. Save the template and update it each year with new guest counts, menus, and any lessons learned from last time.
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