Create a personalized Getting Things Done productivity system tailored to your work, tools, and lifestyle.
Build me a complete Getting Things Done (GTD) productivity system customized for my specific situation. My work context is [WORK_TYPE, e.g., "software engineer at a startup" or "freelance consultant with multiple clients" or "marketing manager at a mid-size company"]. I currently use [CURRENT_TOOLS, e.g., "Apple Notes and Calendar" or "Notion" or "just pen and paper"] for tracking things. The biggest productivity challenges I face are [PAIN_POINTS, e.g., "too many open loops in my head" or "constantly forgetting follow-ups" or "feeling overwhelmed by project complexity"]. Design a personalized GTD system that addresses all five stages: For Capture, define my trusted collection points. Recommend where I should capture thoughts, tasks, and ideas throughout my day based on the tools I mentioned. Specify what should go where and how to make capture frictionless across different contexts like desk, mobile, and meetings. For Clarify, create my processing workflow. Write the exact questions I should ask when processing each item, including the two-minute rule application. Provide decision trees for common scenarios I encounter in my work type so I can quickly determine if something is actionable. For Organize, build my complete list structure. Design my Projects list with categories relevant to my work. Create my Next Actions list organized by context tags like @computer, @calls, @errands, and any custom contexts that fit my situation. Structure my Waiting For list, Someday/Maybe list, and Reference filing system. Show me how these lists should look in my specific tools. For Reflect, establish my review routines. Write a daily review checklist that takes under 5 minutes. Create a comprehensive weekly review template with timing estimates for each section. Include monthly and quarterly review triggers for bigger-picture items. For Engage, develop my selection criteria. Create a decision framework for choosing what to work on when I have available time, considering context, energy level, time available, and priority. Format the output with clear sections and concrete examples. Include starter templates I can copy directly into my tools. Where relevant, address my specific pain points with targeted solutions.
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Get Early AccessMost people who try Getting Things Done quit within two weeks, and it's rarely the method that fails. It's the setup. They pick a new app because a productivity video recommended it, spend a weekend building elaborate folder structures, and abandon the whole system the first time real work interrupts the plan. GTD works when it lives inside the tools you already open every day, not a fresh app you have to remember to check.
This prompt builds a complete GTD implementation around whatever you already use, whether that's Apple Notes, a paper notebook, or Todoist, and around the specific friction points slowing you down right now. It covers all five stages: capture, clarify, organize, reflect, and engage, with collection points, processing workflows, a full list structure with context tags, and review checklists sized to your actual workload.
Pair the output with a time-blocking schedule to decide when things happen once GTD has decided what needs to happen, or with an energy audit so your next actions list matches when you're sharp enough to do them.
Paste it into the Dock Editor or your AI tool of choice, describe your work situation for a few minutes, and walk away with a GTD system built for how you work, not how a productivity guru works.
Copy the GTD system builder prompt into ChatGPT, Claude, Gemini, or Dock Editor. Describe your role and work environment, and list the tools you already use for tracking tasks and notes.
Describe your biggest productivity frustrations. Be specific: too many open loops, forgetting follow-ups, overwhelmed by project complexity. The AI designs targeted solutions for each pain point.
The output covers Capture (where to collect inputs), Clarify (how to process each item), Organize (complete list structure), Reflect (review routines), and Engage (selection criteria). Each stage includes templates you can copy directly into your tools.
Start with Capture and Clarify for the first week. Add the Organize structure in week two. Begin the weekly review in week three. The system builds incrementally rather than demanding a complete overhaul on day one.
The Capture stage creates trusted collection points for every context in your work. When your brain trusts the system to hold everything, it stops running background anxiety loops about forgotten tasks.
Previous attempts often fail because the system did not fit the person's existing tools and work style. This prompt builds around what you already use rather than forcing a new tool adoption.
The Waiting For list and weekly review specifically address delegation tracking, one of the most common pain points among managers. Context tags like @calls and @1on1 organize next actions by interaction type.
The Projects list is structured by client and deliverable, with context tags tailored to your work that keeps client work separated while the Engage framework helps prioritize across all active projects.
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