Organize your tasks into an Eisenhower matrix with urgency and importance quadrants, complete with reasoning and immediate next actions.
I need help organizing my tasks using an Eisenhower priority matrix. Here are all the tasks I am currently tracking or need to complete: [TASKS] The type of work I do is [WORK_TYPE:select:Business/Corporate,Startup/Entrepreneurship,Creative/Freelance,Academic/Research,Personal/Life Management,Technical/Engineering]. My focus timeframe is [TIME_HORIZON:select:Today only,This week,This month,This quarter]. [SUPPORT_RESOURCES?] Please analyze each task and place it into one of four quadrants based on urgency and importance. Be honest and critical in your assessment. Tasks that feel urgent often are not truly important, and important tasks often get pushed aside because they lack deadlines. Force an honest evaluation rather than marking everything as urgent. For each task, provide your reasoning for its placement, estimate the time needed to complete it, and give one specific immediate next action. Format your response as a visual matrix with these four sections: DO FIRST (Urgent and Important): Tasks with real deadlines or consequences that also have significant impact on my goals. These need immediate attention. SCHEDULE (Important but Not Urgent): Tasks that matter for long-term success but have no pressing deadline. These need protected time on the calendar. DELEGATE (Urgent but Not Important): Tasks that have deadlines or time pressure but could be handled by someone else or automated. Include who or what could handle these. ELIMINATE OR DEFER (Neither Urgent nor Important): Tasks that feel like work but do not actually move things forward. Be direct about what to drop or push to later. After the matrix, provide a one-sentence summary of what I should focus on first and why.
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Get Early AccessA priority matrix helps you sort [TASKS] by urgency and importance so you stop treating everything as equally critical. The Eisenhower method, which this template follows, splits your workload into four quadrants: do first, schedule, delegate, and eliminate. Most professionals discover that half their urgent tasks are actually low-impact busywork once they run this honest evaluation.
This prompt walks you through the full prioritization process. Paste your tasks into the template, select your [WORK_TYPE] to get context-appropriate advice, and set your [TIME_HORIZON] to match whether you are planning today or the full quarter. The AI analyzes each task individually, assigns it to a quadrant with clear reasoning, estimates completion time, and gives you one concrete next action per item.
For teams juggling competing priorities, pair this with the deadline tracker to monitor due dates or the project breakdown expert to decompose large initiatives before prioritizing. Try it in Dock Editor to save your matrix and revisit it at the start of each week.
Copy the template into ChatGPT, Claude, Gemini, or Dock Editor. Replace [TASKS] with every task you are currently tracking, including items you keep postponing.
Choose your [WORK_TYPE] from the dropdown (Business, Startup, Creative, Academic, Personal, or Technical) and pick the [TIME_HORIZON] that matches your planning window.
If you have team members or tools that could handle delegated tasks, fill in [SUPPORT_RESOURCES] so the AI can make specific delegation suggestions.
Read through each quadrant carefully. Pay special attention to the Eliminate section, as those tasks are the ones silently eating your time with zero return.
Start with the Do First quadrant. Use the one-sentence summary at the bottom to confirm your single highest-priority action for the day.
Sort competing deliverables across multiple projects and identify which items belong on the critical path versus which can wait.
Cut through the noise of daily operations to protect time for the strategic work that actually moves the business forward.
Break the habit of reactive email-driven workdays by building a clear priority framework at the start of each week.
Balance coursework deadlines, research milestones, and personal commitments without letting any category dominate.
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