Write a graceful resignation letter that maintains relationships and leaves a positive impression
I need to write a professional resignation letter to formally notify my employer that I am leaving. My current job title is [JOB_TITLE] and I work at [COMPANY_NAME]. I am addressing this to [RECIPIENT_NAME] who is my [RECIPIENT_ROLE:select:direct manager,HR manager,department head,CEO or executive,skip-level manager]. My last day of work will be [LAST_DAY]. The reason I am leaving: [REASON?] (I can choose to include this or keep it private) Do I want to include the reason in the letter? [INCLUDE_REASON:select:yes include it briefly,no keep it private and generic,mention new opportunity without details] Highlights or accomplishments I want to mention: [HIGHLIGHTS?] My feelings about the experience: [EXPERIENCE:select:genuinely positive grateful for the opportunity,mixed but want to leave on good terms,neutral and professional,challenging but want to stay professional]. Whether I want to offer transition help: [OFFER_HELP:select:yes offer to help train replacement,yes offer to help with transition,keep it brief no specific offer,not applicable leaving immediately] Write a professional resignation letter that clearly states my intention to resign and last day, expresses appropriate gratitude, and maintains a positive relationship. The tone should be [TONE:select:warm and grateful,professional and courteous,brief and to the point]. Keep it concise and avoid over-explaining my reasons for leaving. This letter may go in my personnel file so keep it professional.
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Get Early AccessLeaving a job is one of the most important transitions in your career. A poorly worded resignation letter can burn bridges, damage references, and leave a bad impression that follows you for years. A well-written one protects your professional reputation and keeps doors open.
This prompt helps you craft a departure message that hits the right tone, whether you feel genuinely grateful, relieved, or somewhere in between. You fill in your [JOB_TITLE] and [COMPANY_NAME], address the letter to [RECIPIENT_NAME], and set your [LAST_DAY] as the official end date. The output adapts to your situation, from a warm farewell to a brief, business-like notice.
Your letter will clearly state your resignation date, express appropriate gratitude, and offer transition support if you choose. Since resignation letters often end up in personnel files, every word matters. Open it in Dock Editor to polish the tone before submitting. For other workplace communication needs, check out the Internal Announcement Writer or the Meeting Recap Writer.
Fill in your [JOB_TITLE] and [COMPANY_NAME] so the letter reads naturally and includes the correct formal details.
Enter [RECIPIENT_NAME] and select their [RECIPIENT_ROLE] from options like direct manager, HR manager, or department head.
Enter your [LAST_DAY] to clearly communicate your timeline. Standard notice is two weeks, but your situation may differ.
Decide through [INCLUDE_REASON] whether to mention your reason for leaving, keep it private, or reference a new opportunity without details.
Select your [TONE] and [EXPERIENCE] level to match your honest feelings while staying professional. Add any [HIGHLIGHTS] you want to mention.
You have accepted a new position and need a clean, professional resignation letter that keeps your relationship with your current employer positive.
You are making a major career shift and want to express gratitude for what you learned without over-explaining your decision to leave.
Your experience was challenging, but you still need a letter that stays professional and avoids burning bridges with former colleagues.
You cannot deliver your resignation in person and need a written letter that covers all the formal requirements your employer expects.
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