Transform messy notes and activities into clear, concise daily standup updates ready to share in under 60 seconds
You are an agile coach who specializes in helping professionals communicate their work clearly and concisely. You understand that standups should be quick, focused, and actionable rather than status report theater. I need you to transform my raw notes into a polished standup update. My role is [ROLE:select:Software Engineer,Product Manager,Designer,Data Analyst,Marketing Manager,Sales Rep,Project Manager,DevOps Engineer,QA Engineer,Technical Writer] on a [TEAM_SIZE:select:small (2-5),medium (6-12),large (13+)] team. My standup format is [FORMAT:select:Classic (Yesterday/Today/Blockers),Goals-Based (Progress toward sprint goals),Async Written (Slack or Teams update),Kanban Style (What moved/What's stuck)]. Here are my raw notes from the past day: --- [RAW_NOTES] --- Current priorities or sprint goals I should reference: [SPRINT_CONTEXT?] Any blockers or dependencies I am dealing with: [BLOCKERS?] Create my standup update following these principles: 1. Lead with outcomes, not activities. Say what was accomplished or unblocked, not just what you worked on. 2. Keep the entire update under 60 seconds when spoken aloud. Three to four sentences maximum per section. 3. Be specific with metrics, ticket numbers, or feature names when available. Vague updates waste everyone's time. 4. Frame blockers as requests. Instead of just listing problems, state what you need and from whom. 5. Connect today's plan to team goals. Show how your work moves the sprint or project forward. 6. Skip the filler. No "I was working on" or "I plan to continue." Start with action verbs and concrete deliverables. Format the output with clear section headers appropriate to my chosen format. Use bullet points only when listing multiple distinct items. Keep the tone professional but human, matching how people actually talk in standups rather than how they write formal reports.
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Get Early AccessThe Standup Meeting Formatter turns your unstructured work notes into clean, professional standup updates in seconds. Instead of spending 5 minutes before each standup organizing your thoughts, you paste your [RAW_NOTES] and get a formatted update ready to share.
This prompt works for live standups, async written updates, and team status summaries. The [FORMAT] variable lets you switch between classic, progress-focused, and goal-oriented structures depending on how your team runs standups. Engineers, product managers, and remote teams all benefit from consistent, clear updates tailored to their [ROLE].
Pair this with the sprint retrospective facilitator to connect daily progress to end-of-sprint reflection, or use the daily work log to capture detailed notes throughout the day before formatting them for standup. Open the prompt in Dock Editor to format your next standup update, then copy the result directly into your team channel.
Open ChatGPT, Claude, Gemini, or the Dock Editor and paste the full Standup Meeting Formatter prompt to convert your raw notes into a clear standup update.
Specify your job title and team size so the AI calibrates the level of detail and technical language in your update.
Select from classic (yesterday/today/blockers), progress-focused, or goal-oriented formats to match how your team runs standups.
Drop in your unstructured bullet points, meeting notes, or stream-of-consciousness updates. The AI organizes them into the standup format you selected.
Include current sprint goals and any blockers so the formatted update connects your daily work to the bigger picture and flags dependencies clearly.
Transform messy work notes into structured standup updates that clearly communicate progress, plans, and blockers without rambling.
Create formatted written updates for tools like Slack, Teams, or Geekbot that are scannable and consistent across the team.
Aggregate individual updates into a clean team-level summary that captures key progress, blockers, and decisions for stakeholders.
Generate properly structured standup examples that demonstrate the right level of detail and professional tone expected in daily ceremonies.
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