Get clear recommendations on what to delegate, who should handle it, and a ready-to-use delegation script with follow-up schedule.
I am a [ROLE:select:Team Lead,Engineering Manager,Product Manager,Project Manager,Department Head,Director,VP,Founder,Operations Manager,Creative Director] responsible for [TEAM_SIZE:select:2-3 people,4-6 people,7-10 people,11-20 people,more than 20 people] and I need help deciding what to delegate and how to do it effectively. Here is the task I am considering for delegation: Task name: [TASK_NAME] Description: [TASK_DESCRIPTION] Current deadline: [DEADLINE] Estimated time to complete: [TIME_ESTIMATE] Quality requirements: [QUALITY:select:Must be perfect - high stakes,Good quality - some room for learning mistakes,Acceptable - functional is fine,Minimum viable - just needs to get done] How often this task recurs: [RECURRENCE:select:One-time only,Weekly,Monthly,Quarterly,Ongoing continuous] My team members who could potentially handle this: Team member 1: [TEAM_MEMBER_1_NAME?], role is [TEAM_MEMBER_1_ROLE?], experience level is [TEAM_MEMBER_1_EXPERIENCE?], current workload is [TEAM_MEMBER_1_WORKLOAD?]. Team member 2: [TEAM_MEMBER_2_NAME?], role is [TEAM_MEMBER_2_ROLE?], experience level is [TEAM_MEMBER_2_EXPERIENCE?], current workload is [TEAM_MEMBER_2_WORKLOAD?]. Team member 3: [TEAM_MEMBER_3_NAME?], role is [TEAM_MEMBER_3_ROLE?], experience level is [TEAM_MEMBER_3_EXPERIENCE?], current workload is [TEAM_MEMBER_3_WORKLOAD?]. My concerns about delegating this: [CONCERNS?] The reason I have been doing this myself until now: [REASON_SELF?] Please analyze this situation and provide: 1. A clear recommendation on whether to delegate this task or keep it, with specific reasoning based on my role, the task characteristics, and team capabilities. 2. If delegation is recommended, identify the best team member match and explain why they are suited for this task. 3. A ready-to-use delegation script I can adapt when assigning this task, including the outcome I need, the authority level I am granting, available resources, and success criteria. 4. A follow-up schedule with specific check-in points appropriate for the task timeline and the assigned person's experience level. 5. Potential risks of this delegation and how to mitigate them without micromanaging. 6. If I should NOT delegate this task, explain what conditions would need to change for delegation to become viable in the future.
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Get Early AccessThe Task Delegation Helper creates structured delegation plans that match tasks to the right team members based on skills, workload, and growth opportunities. Instead of assigning work based on gut feel or whoever is least busy, you get a data-driven recommendation with a complete handoff checklist.
This prompt is built for managers, team leads, and founders who know they should delegate more but struggle with the how. You describe the task through [TASK_NAME] and [TASK_DESCRIPTION], set the [DEADLINE] and [TIME_ESTIMATE], add your team member profiles, and the AI recommends who should own it, what the handoff should look like, and where to place check-in milestones. Use it alongside the priority matrix creator to decide which tasks to delegate in the first place, or pair it with the project breakdown expert to decompose large projects into delegatable pieces.
Open the prompt in Dock Editor to build your next delegation plan and create a reusable handoff template for your team.
Open ChatGPT, Claude, Gemini, or the Dock Editor and paste the full Task Delegation Helper prompt to get a structured delegation plan for any task.
Provide the task title, a clear description of what needs to be done, and when it needs to be finished so the AI can assess delegation feasibility.
Enter each team member's name, role, experience level, and current workload. The AI matches task requirements to the best-fit person on your team.
Specify the quality standard required and whether this is a one-time task or recurring responsibility. This shapes whether the AI recommends full delegation or supervised handoff.
The AI produces a recommendation for who should own the task, a step-by-step handoff checklist, check-in milestones, and escalation criteria if things go off track.
Get a structured framework for deciding which tasks to delegate, who to assign them to, and how to set up clear expectations without micromanaging.
Match tasks to team members based on skill level, current workload, and growth opportunities. Produce clear assignment briefs for each person.
Build delegation plans that include handoff instructions, quality checkpoints, and feedback loops so you can let go of tasks without dropping quality.
Create task assignment documents that specify scope, acceptance criteria, deadlines, and escalation paths for teams working across departments.
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