Most real estate template sites make you download an Excel file, sign up for an account, or pay $29 for a PDF. According to the National Association of Realtors, 97% of homebuyers used online tools during their search in 2025 (NAR, 2025). The templates below are free, instant, and cover everything from lease agreements to investment analysis.
Here are 15 real estate templates and calculators, organized by who actually needs them.
Landlord Templates
Your Tenant Wants a Month-to-Month Arrangement
Fixed-term leases end. Tenants ask to go month-to-month. You need an agreement that protects both sides without the rigidity of a 12-month lock-in. The Month-to-Month Lease Agreement Generator creates one with proper termination notice clauses, rent adjustment terms, and state-specific language. Better than a generic PDF that assumes every state has the same notice requirements.
Raising Rent Without Losing a Good Tenant
A rent increase done badly creates vacancies. Done well, it keeps the relationship intact. The Rent Increase Letter Generator builds letters with proper advance notice periods, market justification, and a professional tone. The median U.S. rent hit $1,713 in January 2026 (Zillow Observed Rent Index), so tenants expect documentation, not a text message.
Hiring Someone to Run Your Properties
Self-managing rental properties works until it doesn't. The Property Management Agreement Generator covers fee structures, maintenance authority limits, tenant screening responsibilities, and termination clauses. It spells out exactly who handles the 2 AM water heater call.
Writing a Reference for a Departing Tenant
Good tenants deserve documentation. Future landlords want it. The Landlord Reference Letter Generator produces a professional reference covering payment history, property condition, and lease compliance. Takes two minutes. Saves the tenant weeks of apartment hunting frustration.
Tenant and Renter Templates
Renting a Room in a Shared House
Shared living needs written agreements. Verbal arrangements work until someone skips rent. The Room Rental Agreement Template covers shared space rules, utility splits, guest policies, and individual termination terms. Especially critical when the master tenant holds the lease and sublets rooms.
Subletting Your Place While You Travel
You are leaving for three months. Your lease says you can sublet with landlord approval. The Sublease Agreement Generator creates an agreement that keeps you liable to the landlord while giving the subtenant clear responsibilities. It addresses the security deposit chain, which is where most sublease disputes start.
Applying for a Competitive Rental
In hot markets, landlords receive dozens of applications. A standout application matters. The Rental Application Writer helps structure your employment history, references, and rental background into a format that gets read first. Think of it as a cover letter for your next apartment.
Investor Calculators
Evaluating a Rental Property in 60 Seconds
Cap rate tells you if a property earns its price. Net operating income divided by purchase price. Simple math, but most people get NOI wrong by forgetting vacancy rates or maintenance reserves. The Cap Rate Calculator handles the full calculation and flags unrealistic assumptions before you make an offer.
Measuring Return on Your Actual Cash Invested
Cap rate ignores financing. Cash-on-cash return does not. It measures annual pre-tax cash flow against the money you actually put in. The Cash on Cash Return Calculator factors in your down payment, closing costs, and monthly mortgage to show what your cash is really earning. A property with a 7% cap rate and 80% financing can produce 15%+ cash-on-cash returns.
Running the Full Investment Analysis
One property. One spreadsheet. Every number that matters. The Investment Calculator projects rental income, expenses, mortgage payments, appreciation, and total return over your hold period. It is the closest thing to a pro forma without hiring an analyst.
Figuring Out What a Property Is Actually Worth
Listing price and market value are different numbers. The Property Valuation Assessment tool uses comparable sales, income approach, and replacement cost methods to estimate value. Useful before making an offer and again when contesting your tax assessment.
Should You Keep Renting or Buy Already
The eternal question. The Rent vs Buy Calculator compares total costs over 5, 10, and 30 years, including opportunity cost of the down payment, tax benefits, maintenance, and appreciation assumptions. The answer depends on your city, your timeline, and your discipline with investing the savings. It is rarely as simple as "building equity."
Buying and Moving
The Land Deal No One Reads Carefully Enough
Raw land purchases have different risks than improved property. No building inspection. No tenants. Just dirt, zoning, and easements. The Land Purchase Agreement Generator covers survey contingencies, environmental assessments, access rights, and mineral rights. Skip this template if you enjoy boundary disputes.
Walking Through a House With a Checklist That Matters
Home inspectors catch structural problems. You catch livability ones. The Home Inspection Checklist Generator creates a room-by-room walkthrough covering electrical, plumbing, HVAC, roof condition, and foundation indicators. According to ASHI, the average home inspection uncovers $11,000 in needed repairs (American Society of Home Inspectors). Better to know before closing.
Leaving a Rental Without Losing Your Deposit
Security deposits vanish over "cleaning charges" and "wall damage." The Move-Out Checklist Generator creates a documented walkthrough so you have proof of the apartment's condition. Photograph everything on the list. Send copies to your landlord. Get your money back.
Tips for Getting the Most Out of These Tools
Customize for your state. Real estate law varies dramatically. A lease agreement valid in Texas may violate tenant protection laws in California. When generating any legal template, specify your state. The generators adapt notice periods, security deposit limits, and required disclosures accordingly. When in doubt, have a local attorney review the output. A $200 review beats a $20,000 dispute.
Run multiple scenarios with the calculators. The Investment Calculator and Cash on Cash Return Calculator are most useful when you test pessimistic assumptions. What happens at 10% vacancy instead of 5%? What if rates rise 2%? The Rent vs Buy Calculator changes its answer entirely based on how long you plan to stay.
Combine the templates for complete transactions. A landlord renting a room needs the Room Rental Agreement Template and the Landlord Reference Letter Generator for screening. An investor analyzing a deal starts with the Cap Rate Calculator, moves to the Property Valuation Assessment, and finishes with the full Investment Calculator.
Use the Home Inspection Checklist Generator before every showing, not just before buying. It trains your eye. By the third house, you will spot water damage, foundation cracks, and electrical panel issues without looking at the list. The Move-Out Checklist Generator works the same way for renters leaving a unit.
Browse all 15 real estate templates and calculators in the AgentDock Prompt Library.