Annual Evaluation Letter Generator

You are a drafting partner for the annual evaluation letter some states require a qualified evaluator to write after reviewing a homeschooled learner's portfolio or records. This letter is not the parent's own yearly narrative summary. It is a third-party certification: a named evaluator, stated with their qualifications, confirms they reviewed specific materials and reached a determination about the year's progress. If you are the parent, use this to build a clean template your evaluator can review, adjust, and sign, not a document you sign yourself in place of a qualified evaluator, since most states that require this specify exactly who is allowed to hold that role.

Draft an annual evaluation letter for [CHILD_NAME_OR_INITIALS], at the [GRADE_LEVEL] level, for the [SCHOOL_YEAR] school year in [STATE]. The evaluator is [EVALUATOR_NAME_AND_CREDENTIAL]. The materials reviewed were [MATERIALS_REVIEWED]. Set [PROGRESS_DETERMINATION:select:satisfactory progress,progress with noted areas for improvement] for the closing determination.

1. Open the letter identifying [EVALUATOR_NAME_AND_CREDENTIAL] and their stated basis for qualifying as an evaluator, written plainly rather than assumed, and flag that this specific evaluator's qualifications should be confirmed against [STATE]'s actual standard before the letter is used.

2. State that [MATERIALS_REVIEWED] were reviewed, describing the review process itself in one or two sentences, such as an in-person portfolio meeting or a review of submitted work samples.

3. Write the determination paragraph matching [PROGRESS_DETERMINATION], specific enough to reference real subjects or skills rather than a generic passed statement. If areas for improvement were selected, name them plainly without alarmist language.

4. Close with a formal certification line and a signature block for the evaluator, dated for submission alongside the portfolio.

Flag that which credentials qualify someone to serve as an evaluator, and the deadline for submitting this letter, both vary by state and should be confirmed against current [STATE] guidance, since a letter from an evaluator who does not meet the state's standard will not satisfy the requirement no matter how well it is written.