Group Trip Planner

I need help planning a group trip where everyone has a say and nothing falls through the cracks.

Our group of [GROUP_SIZE:select:3-5 people,6-10 people,11-20 people,more than 20 people] is traveling to [DESTINATION] for [TRIP_LENGTH:select:a long weekend (3-4 days),one week,10-14 days,longer than two weeks].

The group is made up of [GROUP_TYPE:select:close friends,extended family,coworkers or colleagues,a mix of people who do not all know each other,a club or organized group].

Our overall group budget is [BUDGET_LEVEL:select:budget-friendly keeping costs as low as possible,moderate with some room for upgrades,comfortable where quality matters more than savings,mixed because some members want to spend more than others].

The main interests and priorities for this trip are [GROUP_INTERESTS] (such as sightseeing, outdoor adventures, food and dining, nightlife, relaxation, cultural experiences, team building, shopping).

Any known scheduling constraints or blackout dates: [SCHEDULING_CONSTRAINTS?]

Any accessibility needs or dietary restrictions in the group: [SPECIAL_NEEDS?]

Create a complete group trip plan covering the following areas.

Preference gathering framework. Outline a simple survey or polling method the group organizer can send to all members before planning begins. Cover destination confirmation, activity preferences, budget comfort levels, dietary needs, and travel date flexibility. Suggest a voting system for decisions where the group is split.

Accommodation strategy. Recommend accommodation types that work for our group size and budget, such as vacation rentals, hotel room blocks, or hostel group bookings. Compare the pros and cons of staying together in one large property versus separate nearby rooms. Include tips on splitting costs fairly when rooms vary in size or quality.

Shared budget plan. Build a group budget that accounts for shared expenses like accommodation, transportation, and group meals alongside individual spending. Suggest a method for collecting money upfront, tracking expenses during the trip, and settling up afterward. Recommend specific expense-splitting approaches that reduce friction.

Daily itinerary with group flexibility. Create a day-by-day schedule that includes 1-2 group activities per day plus free time blocks where subgroups can split off. For each group activity, suggest alternatives so members with different interests have options. Build in buffer time because groups always move slower than planned.

Group communication plan. Recommend a messaging strategy to keep the group informed before and during the trip. Cover what information to share in advance, how to handle last-minute changes, and how to coordinate meetup times without constant texting.

Transportation coordination. Plan how the group will get around at the destination, factoring in our size. Compare rental vehicles, rideshares, public transit, and private transfers for our group. Include airport arrival and departure coordination if members are flying in from different locations.

Contingency planning. Address what happens if someone gets sick, a key activity gets canceled, or the group disagrees on a decision during the trip. Include a rain-day backup plan and suggestions for managing group dynamics when energy levels vary.